Administrative Coordinator

United States - California - Foster CityAdministrative SupportRegular

Job Responsibilities:

Calendar & Scheduling: Manage complex calendars across internal and external stakeholders; prioritize meetings and resolve scheduling conflicts across time zones
Meeting & Event Coordination: Plan and coordinate internal meetings, leadership reviews, and offsites; prepare agendas, materials, and takeaways as needed
Operations & Logistics: Support travel planning, expense reporting, and vendor coordination; manage logistics for team events and cross-functional engagements; support onboarding/offboarding of department staff
Stakeholder Coordination: Serve as a point of contact across internal stakeholders and functions; ensure timely communication and follow-up on key actions
Document & Process Support: Prepare and format presentations, reports, and communications; maintain organization of files, trackers, and team resources
Team Support: Enable smooth team operations, including onboarding coordination; support broader administrative and operational needs as required

BA/BS and 0+ years of administrative or executive support experience; OR
AA and 2+ years of administrative or executive support experience; OR
High school diploma and 3+ years of administrative or executive support experience
Strong organizational and time management skills
High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
Ability to manage competing priorities in a fast-paced environment
Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
Strong communication and stakeholder management skills

Strong organizational and time management skills
High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
Ability to manage competing priorities in a fast-paced environment
Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
Strong communication and stakeholder management skills