Corporate Governance Paralegal

职位描述

The Corporate Legal team at Gilead is seeking a thoughtful, dynamic and collaborative paralegal to join the company’s Office of Corporate Secretary at the company’s headquarters in Foster City, California. We are a close-knit and friendly team that supports the company’s corporate governance and compliance function. The ideal candidate will be organized, detail-oriented and thrive in a fast-paced environment.

Key Responsibilities

Responsibilities for this position may include:

· Supporting the company’s global entity management for its subsidiary entities

· Assisting with company law compliance for other jurisdictions and liaising with external counsel with respect to statutory compliance matters.

· Maintaining the company’s entity management database (including the cataloguing and storing of corporate information and records) and coordinating annual filings and other requirements

· Supporting with other legal and business functions on governance and corporate and subsidiary matters, including know-your customer, due diligence and other internal stakeholder requests

· Preparing governance documents, including organizational documents, resolutions, certificates and other documents required in connection with entity maintenance

· Assisting with entity formations, dissolutions, changes in directors and officers and other governance transactions

· Reviewing and coordinating the signing of a large volume of documents by directors or authorized signatories, including assisting with the notary, apostille and/or legalisation of documents, where necessary

· Providing direct support to the team’s Irish company secretary in overseeing the governance and compliance for the company’s Irish registered entities, which may include

(i) maintaining and updating of statutory registers and minute books for Irish registered entities,

(ii) preparing and filing returns with the Companies Registration Office and make updates to Beneficial Ownership registers, ,

(iii) assisting the company secretary with board meeting scheduling, creation of agendas, board packs and other

board meeting matter,

(iv) minute taking at quarterly board meetings and

(v) assisting with board and shareholder approval matters for other group entities

· Assisting with drafting and revising internal policies relating to corporate governance matters

· Assist on special projects as well as administrative day-to-day tasks relating to legal, corporate governance and corporate secretarial matters

Qualification, Skills, and Experience

· A minimum of four (4) or more years relevant work experience is required.

· Public company or law firm experience is required.

· A bachelor’s degree is preferred.

· Certified Notary preferred (or willingness to take the exam and become a Notary).

· Advanced knowledge of GEMS or comparable company secretarial software is preferred, along with Microsoft Office, Adobe Acrobat and other office software programs preferred.

Additional expected skills:

o Excellent organizational and time management skills, including ability to effectively multi-task, juggle and effectively prioritize many projects at one time.

o Ability to solve problems and use business good judgment.

o Strong attention to detail.

o Strong oral and written communication skills.

o Ability to work independently and as part of a team, including with other departments within Gilead.

o Exemplary personal and professional integrity and positive attitude.