Administrative Coordinator

Descripción del trabajo

The Administrative Coordinator role provides essential administrative and logistical activities that allow teams to reach their full potential. This role will serve two important business functions within Clinical Data Science Organization: Development Systems and Business Strategy & Operations. Both functions enable capabilities that support CDS’ overarching purpose to develop transformative medicines, by utilizing our domain expertise in science, data, analytics, and technology to drive evidence-based decision-making and innovation.

Job Responsibilities

• Calendar & Scheduling: Manage complex calendars across internal and external stakeholders; prioritize meetings and resolve scheduling conflicts across time zones

• Meeting & Event Coordination: Plan and coordinate internal and external meetings, and offsites; prepare agendas, materials, and takeaways as needed

• Operations & Logistics: Support travel planning, expense reporting, and vendor coordination; manage logistics for team events and cross-functional engagements

• Stakeholder Coordination: Serve as a point of contact across internal stakeholders and functions; ensure timely communication and follow-up on key actions

• Document & Process Support: Prepare and format presentations, reports, and communications; maintain organization of files, trackers, distribution lists, and team resources

• Contracts & Compliance: Support internal contract workflows, including purchase orders (POs) and invoice tracking/processing; partner with stakeholders to ensure timely submissions and accurate documentation; maintain compliance with company policies and procedures

• Team Support: Enable smooth team operations, including onboarding coordination (equipment setup, orientation schedules, and introductory meetings); support broader administrative and operational needs as required

Basic Qualifications:

• BA/BS and 0+ years of administrative or executive support experience; OR

• AA and 2+ years of administrative or executive support experience; OR

• High school diploma and 3+ years of administrative or executive support experience, ideally supporting multiple
  leaders or business units simultaneously within a matrixed organization.

• Strong organizational and time management skills

• High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams) and collaboration tools
  such as Teams, SharePoint, and Zoom.

• Ability to manage competing priorities in a fast-paced environment

• Demonstrates strong judgment in appropriately dealing with sensitive and confidential Information

• Strong communication and stakeholder management skills

• Experience coordinating complex scheduling and travel logistics across multiple time zones and stakeholder
  groups.

​Preferred Qualifications:

• Strong organizational and time management skills

• High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)

• Ability to manage competing priorities in a fast-paced environment

• Demonstrates strong judgment in appropriately dealing with sensitive and confidential information

• Strong communication and stakeholder management skills

• Demonstrated ability to learn and adapt quickly to new systems, processes and organizational priorities.

• Strong interpersonal skills with a collaborative mindset and ability to build relationships across diverse, geographically distributed teams.