Project Coordinator, R&D - Foster City or Raleigh

Job Description

At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers.

We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. As a Project Coordinator, R&D at Gilead you will ...

Key Responsibilities

Project & Delivery Coordination

• Supports project teams by maintaining and coordinating standard project artifacts, including project plans, RAID logs, status reports, and meeting documentation.

• Tracks action items, risks, issues, and dependencies and escalates as needed to the Project Manager or Program Lead.

• Coordinates schedules, meetings, and deliverables to ensure project activities remain aligned with agreed timelines.

• Provides execution and administrative support to project leads; does not own overall project scope, budget, or delivery accountability.

Systems & Business Support

• Works with business users and technical teams to gather, document, and clarify requirements under the guidance of assigned project or systems leads.

• Supports testing, validation/UAT coordination, and release activities by organizing materials, schedules, and documentation.

• Authors and maintains system, process, and user documentation in accordance with established standards.

• Supports audits and inspections by ensuring documentation readiness; does not serve as validation owner or system owner.

AI‑Enabled Project Coordination

• Uses AI-enabled tools to assist with:

  • Drafting meeting summaries, status updates, and project documentation

  • Organizing and synthesizing project information

  • Improving the efficiency and consistency of coordination activities

• Applies AI tools in alignment with defined compliance, quality, and governance expectations.

• Identifies opportunities to streamline coordination tasks through automation or AI assistance and raises recommendations to project leadership.

Collaboration & Communication

• Acts as a central coordination point, facilitating communication between business stakeholders, IT partners, and vendors.

• Prepares and distributes project communications based on direction from project leadership.

• Communicates clearly and concisely, escalating risks, issues, or misalignment appropriately.

Basic Qualifications

Bachelor's Degree and Four Years' Experience

OR

Masters' Degree and Two Years' Experience

Preferred Qualifications

• Experience supporting R&D, clinical, or regulated (GxP) systems

• Familiarity with validation, audit support, or inspection-readiness activities

• Experience working in a business environment supporting systems, applications, or technical projects

• Experience supporting business applications or information systems in a regulated or complex environment

• Understanding of systems lifecycle activities, including requirements, testing, validation/UAT, and documentation

• Strong technical documentation and communication skills

• Working knowledge of project coordination fundamentals

• Demonstrated ability to use AI-enabled tools to support productivity, analysis, or documentation

• Comfort working with modern digital collaboration and automation tools

• Curiosity and willingness to experiment with AI-driven ways of working while maintaining compliance and quality standards

• Exposure to Agile, hybrid, or matrixed project environments

• Prior experience coordinating vendors or external partners