Descrizione del lavoro

Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia, and Australia. Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.

Job Description

The Sr. HRSS Specialist, Benefits & Compensation is responsible for supporting the day-to-day operational activities related to employee benefits and some compensation programs across North and South America.

This position may support the execution of compensation processes such as retention bonuses, stock grants reporting, off-cycle promotions, and salary adjustments. This role involves analyzing data, and providing recommendations to ensure the organization’s compensation and benefits program remains compliant and aligned with business objectives. This role supports the administration of employee benefits, compensation, and retirement/pension. These programs include medical, dental, vision, 401k, and deferred comp plans and employee incentives. This position will work closely with the HR COE’s and Payroll teams to ensure seamless administration and communication of benefits and compensation programs for employees. The analyst is a subject matter expert in the day-to-day operations of total rewards programs, vendor administration, plan analysis, benchmarking, and reporting. They also play a crucial role in compliance and regulatory adherence, ensuring plan documents remain up to date and align with current and future legal requirements. This position is responsible for managing and analyzing data trends to optimize benefits offerings and provide support to Total Rewards programs and other HR initiatives, as required.

Essential Duties & Job Functions:

Benefits and Compensation Administration:

• Supports the development, administration and execution of benefit programs including health, welfare, retirement, pension, and wellbeing offerings across the Americas region

• Implements and manages the day-to-day operations of benefits programs, including health insurance, financial wellbeing plans, plan enrollments and contributions

• Supports benefits audits and ensures compliance with regional regulations (e.g., ACA, COBRA, 5500 filings, and local statutory requirements)

• Ensures the accuracy and compliance of all benefits-related filings

• Assist with the organization’s retirement plan including audits, ongoing compliance, non-discrimination testing, and plan review

• Leads process of monthly benefits accruals/invoices & variance reporting

• Provide necessary reports for allocation/billing charges

• Investigates escalated benefit issues, conducts root cause analyses, recommends, and implements solutions

• Provides training, education, and engaging and clear communications to employees (e.g. financial wellbeing education sessions, virtual health fairs, and event coordination as required)

• Assist employees regarding benefits claim issues and plan changes

• Manage benefit content across online portals, plan sponsor websites, third-party administrator(s) enrollment webpage, and reviews regularly for accuracy

• Maintain benefits plans and literature in HRIS, ServiceNow Portal, external total rewards portal, employee benefits portal and company intranet sites.

• Accurately reconcile benefit invoices and team member paycheck contributions, resolving errors

• Oversee annual enrollment processes, including communications, vendor coordination, and employee education

• Respond to Tier 2 escalated benefits inquiries from managers and employees on plan provisions, benefits enrollments, life status changes and other general inquiries

• Assist in preparing standard or ad hoc benefits and compensation reports

• Other accountabilities, as assigned

Data Analysis and Reporting:

• Gathers, analyzes, and interprets data related to compensation and benefits data to identify trends and make recommendations

• Develops and maintains reports and presentations for leadership

• Collaborate with COEs on monitoring and reporting out on the effectiveness of compensation and benefits programs for enhancement opportunities

Compliance and Policy Development:

• Ensure compliance with DOL, COBRA, ACA, HIPAA, ERISA and any other applicable Federal, State, and local legal requirements by studying existing and new legislation, obtaining qualified opinions, enforcing adherence to requirements, and advising management on needed actions

• Ensure compensation and benefits programs comply with federal, state, and local regulations.

• Partner with COEs to develop and update compensation and benefits policies and procedures

• Stay informed about industry trends and best practices, recommending enhancements accordingly

Knowledge, Experience, and Skills:

• Experience administering compensation & benefits programs

• Experience within a controlled group structure

• Working knowledge of general employment laws, regulations, and federal/state compliance requirements

• Extensive knowledge of employee benefits and applicable laws

• Excellent verbal and written communication skills

• Excellent interpersonal, negotiation, and conflict resolution skills

• Excellent organizational skills and attention to detail

• Excellent time management skills with a proven ability to meet deadlines in a fast-paced environment

• Strong analytical and problem-solving skills

• Ability to prioritize tasks and to delegate them when appropriate

• Ability to act with integrity, professionalism, and discretion in handling confidential information

• Thorough knowledge of employment-related laws and regulations related to employee benefits

• Proficient with Microsoft Office Suite or related software

• Proficiency with or the ability to quickly learn the organizations HCM systems, CRMs and talent management systems
  Strong interpersonal, verbal, and written communication skills; Ability to operate effectively and proactively with a customer focus and employee experience mindset.

• Strong organizational skills and attention to detail and the ability to manage multiple priorities.

• Ability to interpret guidelines, policies, and complex state or federal regulations to provide guidance to all levels.

• Ability to gather and analyze data to identify critical issues and make independent decisions; perform duties with accuracy and attention to detail; Able to handle sensitive and confidential information appropriately.

• Strong presentation skills; with experience developing and delivering training modules or programs.

• Experience collaborating with cross-functional teams, including HRBPs, Total Rewards, Payroll, and Legal

Basic Qualifications:

• High School and Ten Years' Experience OR Associate Degree and Eight Years' Experience OR Bachelor's Degree and Six Years' Experience OR Masters' Degree and Four Years’ Experience

• 5-7 years’ of progressively increasing experience administering in Benefits Administration/Programs or Compensation Operations

• Minimum of 4 years of experience using HR and Payroll systems (e.g. Workday, SAP, Ultipro, Oracle, PeopleSoft, Lawson, ADP, Safeguard)

Preferred Qualifications:

• Certified Employee Benefit Specialist (CEBS), SPHR, PHR, or similar certification is a plus PHR, CEBS, SHRM-CP, CBP Certification

Job Environment:

Office setting with physical proximity to other employees. Some background noise from other employees, copy machine, and virtual telephone.