Project Coordinator - PM Associate I

Описание вакансии

Job Responsibilities:

• Coordinates and manages recurring meetings for the Product and Research & Development teams, ensuring cross-functional alignment and timely collaboration on strategic initiatives.

• Leads the scheduling of Development Governance meetings, aligning them with key forums such as the Portfolio Committee to drive efficiency and informed decision-making.

• Administers and continuously improves the SharePoint sites for the Kite Development and program teams, ensuring content is well-organized, up to date, and easily accessible to stakeholders.

• Supports the quality control of operational data by partnering with the Business Operations team to uphold accuracy, consistency, and reliability in reporting and analytics.

• Maintains and enhances G.Plan training materials and SharePoint resources, supporting user onboarding and education around project planning tools and processes.

• Manages a centralized onboarding resource hub for Kite Development, ensuring new team members have seamless access to essential materials. Helps facilitate onboarding for cross-functional team members by providing clear guidance and tools to accelerate integration and productivity.

• Partners closely with the PMO Lead to maintain and enhance the Kite PMO repository of project management tools and templates, fostering consistency, alignment, and the adoption of best practices across project teams.

• Provides coordination support to the Program Operations team, enabling smooth execution of key initiatives and operational activities.

• Assists in the planning and execution of large-scale in-person meetings and workshops, managing end-to-end logistics to ensure successful delivery.

Specific Education & Experience Requirements:

• Doctorate and 0 years of pharmaceutical/biotech experience

• Master’s and 1 year of project coordination and/or pharmaceutical/biotech experience

• Bachelor’s and 2+ years of pharmaceutical/biotech project coordination experience

• High School Diploma/GED and 4+ years of project coordinator experience, preferably in pharmaceutical/biotech

Preferred Qualifications

• Experience providing project coordination or administrative support within pharmaceutical, biotechnology, or healthcare environments.

• Extensive hands-on experience with SharePoint or similar document management platforms.

• Proficient in project management tools such as MS Project, Smartsheet, or equivalent software.

• Strong organizational and time management capabilities, with a proven ability to prioritize effectively.

• Excellent written and verbal communication skills.

• Demonstrated ability to work independently while managing multiple tasks and deadlines.

• Self-motivated, adaptable, and comfortable operating in fast-paced, evolving environments.