Manager, Event Planning

职位描述

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

Events Manager – Simplified Role Description

Overview
Responsible for planning and executing end-to-end event management processes for the Commercial Business Units and related functions. This includes strategic planning, logistics coordination, vendor management, and post-event analysis to ensure high-quality experiences aligned with organizational standards.

Key Responsibilities

• End-to-End Event Management: Own the full lifecycle of events—from initial planning and budgeting to execution and post-event reporting.

• Agency & Contractor Coordination: Manage relationships with external agencies, contractors, and vendors; negotiate contracts and ensure compliance with internal policies.

• Stakeholder Engagement: Collaborate with internal teams, senior management, and external advisors to align event objectives and deliver exceptional experiences.

• Logistics & Operations: Organize travel, catering, AV setup, meeting spaces, and off-site activities; attend events to oversee smooth execution.

• Budget Management: Prepare purchase orders, track expenses, reconcile budgets, and report per legal and compliance requirements.

• Process Improvement: Develop and update event-related processes; lead rollouts of new tools and applications.

• Team Leadership: Oversee and guide junior staff; provide training on functional processes and policies.

• Post-Event Analysis: Deliver event metrics and actionable recommendations for future improvements.

Skills & Experience

• Proven expertise in event planning and vendor negotiation.

• Strong organizational and multitasking skills under pressure.

• Excellent communication and influencing abilities across diverse stakeholders.

• Proficiency in Microsoft Office; familiarity with pharmaceutical industry standards.

• Minimum BA degree and 7+ years of experience in events or pharmaceutical sector.

• Ability to work independently and lead projects; multilingual skills are a plus.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.