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Administrative Coordinator – Marketing Oncology

United States - California - Foster CityAdministrative SupportRegular

Job Description

The Trodelvy Marketing Administrative Coordinator is responsible to provide administrative support to the Lung & Bladder Senior Director, Breast Senior Director, and Regional Marketing Senior Director. In addition, this role will also provide support on project management and key processes. This role will report to the Senior Director, Trodelvy HCP Marketing, Lung and Bladder Indication Lead.

Job Responsibilities:

Administrative support – supporting 3 leadership team members including, but not limited to:

  • Provide support for standard administrative needs, e.g., travel plan, expenses reimbursements, etc. as needed
  • Scheduling support for teams
  • Team events planning and execution

Key process support – this includes but is not limited to:

  • Support all steps for work order initiation per team members requests, submitting to system with the appropriate documentations
  • Track work order progress through contract initiation, PO issue, and invoicing; problem-solve with project managers when issues arise

Key project management support – this includes but is not limited to:

  • Support calendaring of key meetings with US Marketing leadership, Senior Commercial Leadership, and Global team to optimize collaboration on launch deliverables for Lung and Bladder
  • Maintain work plans on key launch initiatives which include project plan, tasks, and milestones
  • Support tracking of budget across Lung and Bladder, identify areas of over or under spend, and support team in delivering on annual budget

Basic Qualifications:

High School and Three Years' Experience

OR

Associate Degree and Two Years' Experience

OR

Bachelor's Degree

Preferred Qualifications:

  • Previous experience as administrative assistant highly preferred
  • Ability to follow SOP (Standard operating procedures) and providing efficiency in processes highly desirable
  • Good project management skills to set work targets, track progress and milestones highly desirable
  • Proactiveness, good problem solving skills, ability to work with multiple teams highly preferred