Director, Medical Affairs Operations

Job Description

Key Responsibilities:

1. Strategic Planning and Leadership:

• Partner with senior leaders to develop and execute the Medical Affairs strategy in alignment with organizational objectives.
• Lead the International annual planning process, including budget development, resource allocation, and goal setting.
• Monitor and assess industry trends to anticipate challenges and opportunities for the Medical Affairs function.

2. Governance and Operational Excellence:

• Drive operational efficiency by streamlining processes, workflows, and systems within Medical Affairs.
• Enhance and oversee metrics and KPIs to track performance, ensuring continuous improvement.
• Develop and maintain international governance frameworks to support compliance, quality, and risk management.
• Support the Medical Affairs system and technology roadmap to support 3-year business objectives of Medical Affairs
• Support the assessment of future technologies for the department and helps direct departmental implementation of new technologies
• Partner with IT to ensure project goals are in line with global business plans of action and project plans are tracked.
• Partner with Finance to ensure international projects are managed with fiscal discipline and track to budget.
• MS field team effectiveness: Enhance and oversee metrics and KPIs to track performance, ensuring continuous improvement.

3. Cross-Functional Collaboration:

• Serve as a key liaison between Medical Affairs and other functions (Commercial, Development, Manufacturing, etc.) to ensure alignment and coordination.
• Facilitate effective communication and information sharing to drive seamless execution of medical strategies.

4. Program and Project Management:

• Oversee the implementation of strategic initiatives, ensuring delivery on time and within scope.
• Manage cross-functional project teams to execute high-impact projects that support Medical Affairs priorities.
• Create dashboards and reporting systems to track the progress of key initiatives.

5. Business Insights and Analytics Support:

• Work with GACO team to leverage data and analytics to generate actionable insights that inform medical and business strategies.

6. Key Leader on the International Medical Affairs leadership team:

• Ensures with head of International a high-performing team to deliver operational and strategic excellence.
• Embodies & fosters a culture of collaboration, innovation, and accountability within Medical Affairs.
• Ensures effective & measurable outcomes for International MAF team.

Basic Qualifications

• Advanced scientific degree (i.e., MD, PharmD, PhD) and 8+ years of biotech/pharmaceutical industry experience OR
• Master’s Degree and 10+ years of biotech/pharmaceutical industry experience OR
• Bachelor’s Degree and 12+ years of biotech/pharmaceutical industry experience

Preferred Qualifications

• Deep Understanding of Medical Affairs business needs and requirements to identify best-in-class solutions
• Business consultancy/medical agency consultancy background desirable
• Experiences in working in International region
• Demonstrated success in developing effective creative solutions to complex problems
• Demonstrated excellence in managing highly complex multiple projects simultaneously
• Demonstrated success in establishing effective working relationships with a diverse range of internal and external key stakeholders
• Strong attention to detail, excellent project management and problem-solving skills, and thinks creatively
• Able to work under limited direction
• 5+ years in medical affairs or leading project delivery role in pharma
• Strong interpersonal, verbal, and written communication skills to work with medical and/or scientific teams
• Ability to independently lead and prioritize multiple projects and priorities simultaneously and function in a fast-paced environment
• Work effectively both independently and as part of a team
• Ability to learn quickly and comprehensively about new subject areas and environments
• Self-motivation, flexibility, resourcefulness, and problem-solving capabilities
• Passion for science
• Outstanding Microsoft Word, PowerPoint, Excel, and MS Project
• Fluency in English and proficiency in Japanese would be an advantage
• Flexibility to work with multiple time zones
• Location: Singapore or Japan

The work you do at Kite will help change how cancer is treated and ensure patients and their families have more time together. Ready to create more tomorrows with us

Job Description (Translated)

Key Responsibilities: 1. Strategic Planning and Leadership: Partner with senior leaders to develop and execute the Medical Affairs strategy in alignment with organizational objectives. Lead the International annual planning process, including budget development, resource allocation, and goal setting. Monitor and assess industry trends to anticipate challenges and opportunities for the Medical Affairs function. 2. Governance and Operational Excellence: Drive operational efficiency by streamlining processes, workflows, and systems within Medical Affairs. Enhance and oversee metrics and KPIs to track performance, ensuring continuous improvement. Develop and maintain international governance frameworks to support compliance, quality, and risk management. Support the Medical Affairs system and technology roadmap to support 3-year business objectives of Medical Affairs Support the assessment of future technologies for the department and helps direct departmental implementation of new technologies Partner with IT to ensure project goals are in line with global business plans of action and project plans are tracked. Partner with Finance to ensure international projects are managed with fiscal discipline and track to budget. MS field team effectiveness: Enhance and oversee metrics and KPIs to track performance, ensuring continuous improvement. 3. Cross-Functional Collaboration: Serve as a key liaison between Medical Affairs and other functions (Commercial, Development, Manufacturing, etc.) to ensure alignment and coordination. Facilitate effective communication and information sharing to drive seamless execution of medical strategies. 4. Program and Project Management: Oversee the implementation of strategic initiatives, ensuring delivery on time and within scope. Manage cross-functional project teams to execute high-impact projects that support Medical Affairs priorities. Create dashboards and reporting systems to track the progress of key initiatives. 5. Business Insights and Analytics Support: Work with GACO team to leverage data and analytics to generate actionable insights that inform medical and business strategies. 6. Key Leader on the International Medical Affairs leadership team: Ensures with head of International a high-performing team to deliver operational and strategic excellence. Embodies & fosters a culture of collaboration, innovation, and accountability within Medical Affairs. Ensures effective & measurable outcomes for International MAF team. Basic Qualifications Advanced scientific degree (i.e., MD, PharmD, PhD) and 8+ years of biotech/pharmaceutical industry experience OR Master’s Degree and 10+ years of biotech/pharmaceutical industry experience OR Bachelor’s Degree and 12+ years of biotech/pharmaceutical industry experience Preferred Qualifications Deep Understanding of Medical Affairs business needs and requirements to identify best-in-class solutions Business consultancy/medical agency consultancy background desirable Experiences in working in International region Demonstrated success in developing effective creative solutions to complex problems Demonstrated excellence in managing highly complex multiple projects simultaneously Demonstrated success in establishing effective working relationships with a diverse range of internal and external key stakeholders Strong attention to detail, excellent project management and problem-solving skills, and thinks creatively Able to work under limited direction 5+ years in medical affairs or leading project delivery role in pharma Strong interpersonal, verbal, and written communication skills to work with medical and/or scientific teams Ability to independently lead and prioritize multiple projects and priorities simultaneously and function in a fast-paced environment Work effectively both independently and as part of a team Ability to learn quickly and comprehensively about new subject areas and environments Self-motivation, flexibility, resourcefulness, and problem-solving capabilities Passion for science Outstanding Microsoft Word, PowerPoint, Excel, and MS Project Fluency in English and proficiency in Japanese would be an advantage Flexibility to work with multiple time zones Location: Singapore or Japan The work you do at Kite will help change how cancer is treated and ensure patients and their families have more time together. Ready to create more tomorrows with us